Guides / Daily reconciliation
End-of-day reconciliation for your shop
Most shrinkage is not theft—it is unrecorded sales, mixed payment types, and credit that never got written down. Ten minutes at closing with F-Biz saves hours of arguing with yourself tomorrow.
What to match each evening
- Cash sales in F-Biz vs notes and coins in the drawer
- M-Pesa sales in F-Biz vs your till or personal M-Pesa statement
- Credit sales recorded today—money not in the till yet, but stock already gone
- Expenses paid from the drawer (transport, snacks for staff, small purchases)
Five-minute closing routine
- Open Transactions and filter to Today
- Note total cash and M-Pesa from completed sales
- Count the physical cash; small gaps are normal—large gaps mean missed receipts
- Check credit sales and update any payments received since morning
- Glance at the dashboard for net cash after expenses
When numbers do not match
Common causes: a sale rung after you counted, M-Pesa recorded as cash, or a walk-in credit sale with no customer selected. Use Fix sale in the app to void mistaken receipts and re-enter them correctly. See our M-Pesa POS guide for payment-type habits that prevent mix-ups.
Export for records
Weekly or monthly, export your transaction summary for your accountant, SACCO, or loan officer. Consistent records beat a perfect memory when you need proof of business performance.
